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Sage MAS 90 and Sage MAS 200 ERP
NEWSLETTER
MARCH 2010 . Volume 10 . Issue 2 |
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Sage has announced Business Insights Intelligence as a replacement for the FRx financial reporter that comes bundled with Sage MAS 90 ERP. The new product is being licensed from Alchemex, a business intelligence vendor. The replacement is necessary because Microsoft is discontinuing support
for FRx as of December 31, 2012. The new product will ship to customers at no charge later this year. |
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| New Product Update Contains Useful Features System-Wide |
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As a Sage MAS 90 ERP customer, you soon will be receiving the first new Product Update. A Product Update is a release in between major releases
that delivers both maintenance functionality and product enhancements that were previously delivered via service packs. This first Product
Update follows quickly on the heels of the Sage MAS 90 4.4 release, with a scheduled March 2010 delivery. Enhancements have been added across a
range of modules. Let's learn more.
Accounts Receivable
Have you ever received a check paying a particular invoice, and had no idea which customer the invoice belonged to? This can easily happen if
an invoice is being paid by a parent company or by an agent. The Cash Receipts Entry By Invoice Number feature solves this problem handily.
Cash Receipts Entry now has an Invoice Number field. When an Invoice Number is entered, the Customer Number of the first matching Invoice from
the Invoice History file will be placed in the Customer Number field. To use this feature you must retain invoice history detail. With the
update, you will be able to find invoices in Invoice History faster with new search options. Additional search options allow you to look for
invoices by Customer Phone Number, Lot/Serial Number, Ship To Zip, Customer PO Number, Invoice Header Comment, Ship To Code, Invoice Date, and
even by invoice history user-defined fields.
Accounts Payable
Wire transfers of funds to pay vendor invoices is becoming more and more common. This update adds the ability to enter wire transfers in
Accounts Payable Manual Check Entry.
Sales Order
Have you ever inadvertently processed a customer order twice and sent duplicate shipments? An existing option in Sales Order setup allows you
to check for duplicate customer PO numbers when entering an order. This feature is expanded in the update so that during Sales Order and Sales
Order Invoice data entry, if an existing customer PO Number is found in the Open Sales Order file, the Accounts Receivable Invoice History file
(if specified), or in the Open Sales Order Invoice file, then a pop-up window displays on what document the duplicate was detected. As before,
your security settings allow you to determine if you just will receive a warning, or if you will be prevented from creating an order with the
duplicate customer purchase order number. Another feature added to Sales Order in the update is the ability to control the items that customers
may purchase. For example, if you sell wine, and you only can ship it to certain states, you can set up the system so customers in other states
may not purchase wine. The enhancement adds a new Purchase Control Maintenance screen that will allow you to choose to either:
- Prevent customers or orders that reference particular Ship-To state codes from purchasing specific items or specific product lines; or
- Allow only specified customers or Ship To state codes to purchase certain items or product lines.
During Sales Order Entry and Sales Order Invoice Entry, if you enter an unauthorized Item Number or an Item Number from an unauthorized Product
Line, a warning message will appear. Your security settings can be set to allow certain users to override the warning.
Picking Sheet Enhancements
Picking sheet printing is an area where workflow can differ greatly for each organization. Three enhancements to picking sheet printing smooth
workflow and give you new options for picking sheet printing. With the update, you will be able to print a picking sheet with only back-ordered
line items, and a new option will help prevent accidental duplicate printing of picking sheets. The ability to quick print a picking sheet from
sales order data entry also is added. This feature should be really useful for rush orders. You can choose to print a shipping label after
quick printing the picking sheet, and print a COD label after quick printing an invoice. Other related workflow options allow you to choose
whether to return to Sales Order Entry with the Order Number you just printed still loaded after quick printing the sales order or picking sheet.
Payroll Enhancements
Payroll data entry is a time-consuming and time-sensitive task. There is a short time period between gathering all the employee hours worked
and the production of checks or direct deposit files. The Product Update offers an enhancement that provides the potential for huge time
savings. It allows you to set up multiple earnings codes per employee that will be automatically populated in Payroll Data Entry and auto pay
operations — similar to the way voluntary deductions are currently set up. A nearly unlimited number of earnings codes and the corresponding
earning type (fixed or percentage of pay) can be set up and maintained for each employee.
Job Cost
When costs accidentally are posted to closed jobs, it can be very time consuming to find and correct errors. A new capability allows you to
create a list of allowable Job Cost statuses for Purchase Order, Accounts Payable, Job Cost, Inventory, Payroll, and Sales Order. A cost for a
job that has a status that does not appear on the allowable list cannot be entered. A message box will appear showing the requested job’s
status and the allowable job statuses for the selected module.
Credit Card Processing Security
The credit card processing industry has recently updated its security compliance requirements to more strongly guard against credit card
fraud. With the update, Sage MAS 90 Credit Card Processing capabilities have been enhanced to be PA-DSS Certified.
Provide Your Feedback
To make it even easier for you to provide timely feedback on Sage MAS 90 capabilities to the Sage development team, a survey will be built into
the product. All of the enhancements mentioned in this story are in the very first Product Update. You can expect to receive future Product
Updates (via download) every three to six months. Please give us a call with your questions.
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© Copyright 2004-2010 Tango Marketing, LLC. www.tango-marketing.com All Rights Reserved. This newsletter and its content have been registered with
the United States Copyright Office. This content is licensed by Tango Marketing LLC and can be distributed by licensee until 07/31/2010 at which time the licensee must cease
distribution and use of this content unless permission in writing is obtained from Tango Marketing LLC. Reproduction in whole or in part without permission is strictly prohibited.
The capabilities, system requirements and/or compatibility with third-party products described herein are subject to change without notice. Sage, the Sage logos, and the Sage product
and service names mentioned herein are registered trademarks or trademarks of Sage Software, Inc., or its affiliated entities. All other trademarks are the property of their
respective owners.
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