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Sage MAS 90 and Sage MAS 200
NEWSLETTER
Volume 6 Issue 6,
November 2006 |
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Sage Software recently received recognition from two top industry
publications. The company ranked in the top 30 of Manufacturing
Business Technology’s Global 100 for the sixth straight
year. And for the second year in a row, Sage Software was selected
to the Supply & Demand Chain Executive 100 for outstanding
innovation in supply and demand chain services and technologies. |
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| End-To-End Business Solutions |
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Sage TimeSheet offers a Web-based
timesheet interface, this means that your
employees can have easy access even
when they are on the road. |
To stay competitive
as the business environment
becomes
more crowded, successful
organizations continually
evaluate their processes
for areas of improvement.
End-to-end system integration
can reduce operating
costs, enhance customer
service, and increase
staff productivity.
You use a number of
business processes. Which
processes are you still performing
manually? Which
business processes have
you automated? Does information and data flow
between your automated systems?
When looking to enhance your business processes
two key areas to consider are: Automating
Manual Processes and Connecting Automated
Processes.
Automating Manual Processes
The first step in achieving end-to-end integration
of your business processes is to automate existing
manual processes.
Let's take a look at some of the
many automation solutions available from Sage
Software and its business partners.
Core Accounting
Accounting is usually one of the first areas to
be automated. As a result, you may not have
reviewed the efficiency of these processes for a
while. How effective is your budgeting process?
Does your financial reporting enhance decision
making? Are your receivables collected on
a timely basis? Consider using FRx Financial
Reporter for automated report distribution and
budgeting and Sage FAS Asset Accounting for
asset accounting and depreciation.
Sage Extended Solutions include solutions
to facilitate electronic payments, multi-company
transactions, royalty tracking, commission
enhancements, document management, and
more.
Sage Software Business Partner solutions
include multi-currency, property management,
requisitions, vendor rebates, and many more.
Distribution
if your business includes buying and reselling
products, are your shipping and receiving processes
as efficient as they could be? Are you carefully
managing your inventory to avoid excess
inventory while ensuring that product is available
to meet customer demand? Consider adding
solutions to increase your processing efficiency
and reduce fulfillment costs, such as:
Sage MAS 90 Modules: Bar Code, Credit
Card Processing, RMA (Return Merchandise
Authorization)
Sage Extended Solutions: electronic document
delivery and an On Demand Sales
Order Fill report
Sage Software Business Partner solutions:
warehouse transfers, multiple bin locations,
radio frequency warehouse automation,
EDI (electronic data interchange),
and route sales
Customer Relationship Management
Today, more and more companies are competing
for the same customers. Tracking prospects
through the sales cycle is critical to closing business.
Sage Software offers three industry-leading
products with varying levels of functionality.
If you already own a Contact Management
solution such as ACT! by Sage, it might be time
to consider upgrading to a customer relationship
management (CRM) solution. With Sage
CRM or Sage CRM SalesLogix you can take
advantage of sophisticated lead tracking and
customer service tools.
Resource And Project Tracking
New labor force regulations are signed into law
on a regular basis. Do you have the tools you
need to stay in compliance? Is payroll a headache
each pay period? Do you manually enter
employee hours? Are your tax deposits paid on
time?
If you track projects, do your systems automatically
record labor costs so you can ensure
projects remain profitable?
Sage Software offers three choices in payroll
solutions for Sage MAS 90 (see article page
3 for more information), as well as Sage Abra
HRMS for workforce management and compliance,
and Sage TimeSheet online time collection.
There is an Extended Solution for the
electronic delivery of invoices, and partner
solutions for project accounting and service
management.
Manufacturing If you are a manufacturer, fully automating this
process can result in enormous savings and may
speed your time to market. It might be time to
review your operation and see if you can benefit
from the products available, such as the Sage
MAS 90 Material Requirements Planning and
Work Order modules. Expanded decimal precision
is offered from Sage Extended Solutions.
Sage Software Business Partners offer solutions
such as custom product configuration, job
shop management, recipes, scheduling, rental
management, and multi-bin management.
E-commerce
E-commerce used to simply mean having a
Web storefront or the ability to send or receive
an EDI transmission. Today it can mean much
more. Self-service portals for customers and
employees can provide dramatic improvements
in productivity, because your staff will
experience fewer interruptions to handle routine
status inquiries. The Sage MAS 90 e-Business
Manager module includes the following
self-service portal applets that all run on the
same underlying web engine: .store, .order, and
.inquiry. There are also Sage Extended Solutions
for adding ship-to addresses and bill of materials
options to the above applets. Other Sage
Extended Solutions for e-commerce include
Internet.Sales (for salespeople), .vendor (for
vendor self-service), and .timecard (for Webbased
time entry).
Connecting Current Processes
Once the optimum software solutions are in
place, you'll want to make sure data is flowing
between them to create a true end-to-end solution.
Integration eliminates duplicate entry,
reduces potential errors, saves time, increases
data integrity, and enhances reporting and business
intelligence capabilities for better decision
making. Many Sage Software products connect
together to create an end-to-end solution. Let's
take a look at areas where interconnectivity can
make your business processes more efficient.
Distribution to Accounting: Fulfilled orders
and received shipments can post automatically
to the receivables and payables systems, with
accounting personnel having access to complete
shipping information, such as package tracking
numbers, serial numbers, and ship-to addresses.
Credit card transactions can flow into the cash
receipts system and post automatically against
customer invoices.
E-commerce to Distribution and Accounting:
Orders placed online can flow automatically
into your fulfillment system, allowing for appropriate
verification and check points. Credit card
transactions can automatically flow from the
Web into orders and cash receipts.
Manufacturing to Distribution and CRM:
When a production cycle is complete, you can
automatically fulfill the customer orders in the
distribution system. Your sales and customer
service employees can query the manufacturing
system for the availability of products. Your purchasing
department can have access to the information
about the raw materials needed for the
next production run.
CRM to Accounting and Distribution:
When
you close a sale, your prospect becomes a customer.
All the information about the prospect
can flow into the customer records in accounting,
and the products sold can become an order
in your distribution system.
Resource Management to Manufacturing:
Employee time entries can flow into payroll,
manufacturing, and projects.
If automation or end-to-end connectivity
is missing from any of these areas in your organization,
or one we haven't mentioned here, give
us a call to discuss how we can help make your
organization more efficient and profitable.
Now Is The Time To Act
As the year comes to a close and you conduct
your business planning for the upcoming year,
it's a great time to reevaluate potential inefficiencies
in your business processes. Give us a
call today to discuss your needs in creating a
fully optimized end-to-end solution for your
business. |
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| Which Payroll Solution Is The Best Fit For My Business? |
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Challenges with payroll tax compliance are
significant these days. There are over 10,000
taxing agencies in the U.S. constantly changing
regulations and penalties (up to 11 percent of
payroll tax deposit) for late or missed payments.
While processing payroll is a necessary part of
every business, maximizing efficiency is essential
to control costs. What is the best payroll
solution for your company?
Sage Software offers three choices in payroll
solutions. There are two in-house options:
the Sage MAS 90 Payroll and Sage Abra HRMS
Payroll modules, and one outsourced option,
Web-based Sage Payroll Services.
To help you to determine which product
offers the best solution for your organization,
we will take a look at the strengths of each solution
in turn and why it may be the best solution
for your company.
Basic Payroll Features
All Sage Software payroll solutions, whether inhouse
or outsourced, provide a robust set of
basic capabilities for payroll processing. These
include:
Multiple department with security by
department
Earning and deduction tracking - automatic
application of multiple earnings and
deductions
Benefit tracking such as 401(k), cafeteria
plans, and fringe
Print checks from multiple bank accounts,
on blank (requires MICR font) or preprinted
stock or on direct deposit stubs
941 Report
W-2 printing
U.S. Federal and state tax table updates
Integration with general ledger, human
resource, and time-sheet solutions from
Sage Software
Now let's take a look at the features of the three
solutions from Sage Software.
Sage MAS 90 Payroll Module
Companies choosing the Sage MAS 90 Payroll
module typically administer payroll from
within the accounting department and enjoy
the flexibility of processing payroll in house.
The Sage MAS 90 Payroll module is often
the best choice for construction and job shop
organizations or companies that pay salesperson
commissions. Companies that need to
report tips also find it a good choice. Some features
of this solution are:
Certified Payroll (with Timecard module)
Job Cost integration allows labor entries to
post to both Payroll and Job Cost
Account Receivable module integration
allows commissions to be calculated and
paid during the regular payroll run
Supports tip reporting and minimum wage
adjustment for restaurant and hospitality
industry employees
Expense and tax accruals are based on pay
period ending date, allowing a percentage
of time to post to previous month.
Sage Abra HRMS Payroll
Companies choosing the Sage Abra HRMS
Payroll module typically have dedicated staff
responsible only for payroll processing, and
have complex tax reporting needs, such as
multiple local tax jurisdictions within multiple
states, multiple garnishments, or require
employee self-service capabilities.
Here are some of the features and functionality
of the Sage Abra Payroll module.
Maintain rate information for over 4000
local taxation entities
Calculate an unlimited number of local
taxes per employee
Supports annual pay rates
Allows you to view accrual balances during
time entry to prevent overpayment of benefits
Performs gross-up calculations
Calculates wage garnishments as a percent
of disposable or net income
Support for secondary jobs
Detailed labor history
Attach documents to employee records,
such as W-4 forms, and store them electronically
for easy retrieval, removing the
need to store paper copies
Report against multiple EINs in one company
or database
Add-on option available to print signature
on checks
Over 100 standard reports
Sage Payroll Services
This online outsourcing option is perfect for
companies whose accounting personnel lack
the time or knowledge to track changing compliance
issues and tax liability. Your organization's
responsibility is limited to recording an
employee's hours worked and applying appropriate
earnings and benefit codes and submitting
the information on time. Entries are made
real-time through your Web browser, making
this a true online payroll solution.
Sage Payroll Services performs all the backend
processing: updates year-to-date balances,
creates the direct deposit or prints the checks,
produces the reports, handles the tax filing
and produces W-2s, and performs year-end
processing.
Sage Payroll Services manages all the tax calculations,
tracks and applies tax rate changes, and
submits payroll tax deposits, ensuring your organization
will not get hit with penalties resulting
from late or incorrect tax liability payments.
With Sage Payroll Services you still retain
full control of processing. Multi-level security
is provided, and payroll information can be
reviewed in real-time before committing the
payroll.
Additional features and benefits of the Sage
Payroll Services solution include:
Reduced capital and IT costs
Time clock interface
Check signing
Integration with the Sage MAS 90 General
Ledger module and with Sage Abra HRMS
24x7 access to data
Real-time reporting and report archive
On-demand check printing from the desktop
Full data download - download complete
payroll history at any time
Please give us a call for a review and recommendation
of the ideal payroll solution for your
business. |
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| In The Spotlight: Extended Solutions For Payroll |
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If you are currently using the Sage MAS 90 or MAS 200 ERP Payroll module, then this
is a good time of the year to review Sage MAS 90 Extended Solutions that can make
it even more effective. Purchasing and implementing Payroll Extended Solutions in the
last quarter of the year allows you to start the new tax year with everything ready to go.
A complete listing of Extended Solutions may be found on the Web at:
www.sagesoftware.com/mas90/extendedsolutions. In this article we will highlight
a few of the most powerful.
Direct Deposit Interface (PR-1017)
The Sage MAS 90 Payroll module can generate a direct deposit file. This Extended Solution
is used to customize the file to the unique requirements of your financial institution.
The data produced in the Payroll module is processed and formatted for transmission
to your financial institution. The generated files meet all NACHA (National
Automated Clearing House Association) standards. You can transfer the file to the
bank by modem or disk. A pre-notification file can also be generated for submission to
your financial institution for approval.
Paperless Direct Deposit Stubs (PR-1120)
Once the direct deposit file has been sent, you will need to provide remittance advice,
or stubs for your employees. This solution saves time and money by creating PDF direct
deposit stubs so that you can supply employees with an electronic copy, rather than printing
and mailing them.
The PDFs can then be viewed by your employees through the Paperless Office
Stub Viewer. The security of the data is ensured by adding passwords to the employee
masterfile. Passwords can be automatically created using either the
employee's social security numbers, or by generating random passwords.
Add Extended Solution LM-1019 to automatically email stubs
to employees.
Employee Self Service Within Sage MAS 90 (PR-1127) The more people can do for themselves, the more time saved for your
accounting department. This solution allows employees access to their
personal information within employee maintenance, and can optionally
allow them to update the following fields: name, address, phone
number, emergency contact, marital status, and demographic codes.
Security is ensured via the same functionality as direct deposit.
Automatic Earnings Code Maintenance (PR-1018) This solution can be a great time saver if your payroll data entry typically
includes the same earnings codes and hours for each employee
every payroll run. You automatically apply earnings codes in much the
same way you automatically apply deductions. This solution allows a
virtually unlimited number of earnings codes and corresponding earnings
types (fixed or percentage of pay) to be set up and maintained for
each employee. During payroll data entry or auto pay operations, the
appropriate line items are automatically added to each check.
Employee/Department Allocation (PR-1051) This solution provides the ability to allocate earnings over different
departments. The allocation may be by employee, department, or
both. When calculating taxes, the employee's posted department will be
scanned for allocations to other departments then allocated as required.
A Payroll Distribution Report allows you to review the allocations.
If you would like further information about these or other Sage
Extended Solutions, please give us a call. |
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© Copyright 2004-2010 Tango Marketing, LLC. www.tango-marketing.com All Rights Reserved. This newsletter and its content have been registered with
the United States Copyright Office. This content is licensed by Tango Marketing LLC and can be distributed by licensee until 07/31/2010 at which time the licensee must cease
distribution and use of this content unless permission in writing is obtained from Tango Marketing LLC. Reproduction in whole or in part without permission is strictly prohibited.
The capabilities, system requirements and/or compatibility with third-party products described herein are subject to change without notice. Sage, the Sage logos, and the Sage product
and service names mentioned herein are registered trademarks or trademarks of Sage Software, Inc., or its affiliated entities. All other trademarks are the property of their
respective owners.
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